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Last published: 10/31/2023 |
Operating Policy and Procedure
HSC OP: 56.03, Project Management
PURPOSE: The Texas Legislature, the Governor and oversight agencies, including the Department of Information Resources (DIR), the Legislative Budget Board, and the State Auditor鈥檚 Office have endorsed the use of a structured project management methodology as a key component for improving Texas information resource (IR) project performance. This policy provides guidance on working with the 外网天堂 Information Technology Project Office (ITPMO) to manage and document IR projects and serves to protect 外网天堂鈥檚 IR investments while meeting the needs of 外网天堂鈥檚 customers.
REVIEW: This OP will be reviewed in October of every odd-numbered year (ONY) by the Vice President (VP) of Information Technology and Chief Information Officer (CIO) and the Managing Director of ITPMO.
INFORMATION RESOURCE PROJECT OVERVIEW AND DEFINITION:
All employees and partners planning IR projects that involve application and software procurement and deployment are required to comply with this policy. All IR projects are governed by this policy and all project managers are required to contact the ITPMO before beginning any planning on a project. This step is mandatory as each project must be assigned a data classification level per Texas Administrative Code (TAC).
1. Project Definition
In order to be considered a valid project, a 外网天堂 project is required to meet the following Project Management Institute (PMI) standards:
鈥� A project must be a temporary endeavor.
鈥� A project must create a unique product, service, or result.
鈥� A project must be the result of a multi-task job that performs something specific and meets a goal.
鈥� A project must be expertly managed to deliver on-time and on-budget results, learning, and integration.
A project is considered an IR project if it includes one or more of the following actions:
鈥� Builds or buys a new software application or interface.
鈥� Enhances or maintains an existing software application.
鈥� Conducts IR research, discovery, feasibility, or proof of concept as part of the project鈥檚 scope.
鈥� Provides technology solutions to support business innovation, optimization, or consolidation.
鈥� Performs systems or data optimization.
鈥� Buys new or enhances existing IR infrastructure.
A valid 外网天堂 IR project must satisfy the criteria from both of the above definitions. If the project meets only the first set of criteria, it falls under non-IT project management standards.
2. State Governance
IR project management practices will meet the minimum standards outlined with the Texas Administrative Code (TAC), Title 1, Part 10, Chapter 216, 鈥淧roject Management Practices;鈥� in addition, standards set forth in the Texas Department of Information Resources鈥� (DIR) Texas Project Delivery Framework must be met (where applicable). Project management practices will incorporate and align with PMI standards.
All project-related IR purchases are subject to normal procurement reviews.
3. Procedure
a. Standards and Templates
The IT Division publishes and maintains the that must be utilized in IR projects and will also provide guidance for projects requiring assistance interpreting and utilizing the practices contained within.
b. Initiating a Project Request
You may initiate an IT project by navigating to the .
IR project requests and outlines are reviewed on a quarterly basis by the Project Review Team (PRT). Project requests must be submitted to the ITPMO at least 28 days before the quarterly meeting. Information regarding dates and governance groups can be found on the
c. Expedited Project Requests
In the event a project requires expedited approval, be sure to complete the Project Request form and include the requested completion date. The Enterprise IT Project Administrator will see the expedited date, contact the requestor, and assess the situation (i.e., how critical the project is, what is the business impact, etc.). Expedited requests falling outside of the governance schedule must be sent on to the CIO for review and approval. Like any in-cycle project, all of the review steps must still be completed. If CIO approval is granted for the out of cycle request, the requestor must still work with ITPMO to determine the validity of the project.
d. Contact Information
Inquiries regarding this policy should be directed to the ITPMO. Please call (806) 743-1500 and select option 4, or email itpmo@ttuhsc.edu.
Related Statutes, Policies, and Requirements
Digital Millennium Copyright Act
Health Insurance Portability and Accountability Act
Payment Card Industry (PCI) Data Security Standard (DSS)
Project Management Institute (PMI)
Texas Administrative Code (TAC)
Texas Department of Information Resources (DIR)
Texas Public Information Act
Texas Security Control Standards Catalog
外网天堂 IT Areas of Responsibility